Frequently asked questions

 

Can you allow an employee to enter expenses to multiple companies?
Yes. You can add multiple companies with different currencies and the employee can submit an expense report to any of the companies listed.

 

Can you allow multiple currencies for expense reports? What currency exchange rate is used when uploaded in SAP?
Yes. In administration you can add any of the standard SAP currency to be used with any company. You can also default a currency per company. Exp2SAP itself does not store exchange rates. The main reason for this is that the rates can conflict with the rates entered in SAP and this will create a audit issue

Can you allow/restrict statistical postings to cost centers for a company?
Yes. In administration you can select the option to allow statistical postings or to have only one cost object for an expense line.

Can expense reports with internal orders be routed to a different approver?
Yes. You can maintain a manager for each of the internal orders that you want to allow for expense reports use and this will trigger the software to change the workflow and route the approval to the internal order manager instead of cost center manager even in the event that you allow the use of both cost center and internal order.

What data can you default per employee to facilitate the entry?
You can directly default a company and cost center for each employee. Indirectly the currency will also default from the company code assigned to employee.

Is tax for Canada supported? How is the tax calculated? Does it conflict with tax calculation in SAP?
Yes. All HST, PST, GST and QST taxes are supported by Exp2SAP. Through administration you can configure the Canada region and replicate the tax codes used by your SAP instance. At the time of entry the employee will have to select the region related to each expense report and to enter the HST/GST and/ or PST/QST tax amounts based on receipt. These values will be imported in SAP similar with a manual entry and this allows our software to be fully compatible with SAP without any conflicts. This allows also SAP to be the main reporting for tax purposes for Canada.

Is VAT tax supported? How is the tax calculated? Does it conflict with tax calculation in SAP? What system will report tax?
Yes. VAT tax is supported. Through administration you can configure various tax codes and the tax percentages for each country. At the time of entry the employee has to enter the VAT tax amount based on receipt and select the corresponding VAT tax code. These values will be imported in SAP and as a result there is no conflict between SAP and Exp2SAP software. This way the reporting for VAT still remains in SAP as a central tool for VAT reporting and you don't have to report sales VAT out of SAP and Purchase VAT out of Exp2SAP software.